As an Office Ninja, you support, champion, and enable a diverse team of employees to spend their eight hours at work as best they can.…
Shifting our attention from one task to another, as we do when we’re monitoring email while trying to read a report or craft a presentation, disrupts our concentration and saps our focus. Each time we return to our initial task, we use up valuable cognitive resources reorienting ourselves.The obvious solution? More technology, of course. In an effort to simplify our administrative processes, we’ve added oodles of tools to the mix. However, sometimes blending a bit of simplicity with those very tools is more effective than a new browser plugin. So, with all the bells and whistles available, how do we get technology back on our side?
Productivity is an attitude and lifestyle, not a set of magic tools. Being partial to a specific app is dangerous because you’ll rely way more on it than you should.Xing is totally right. You’ll want to divide your inbox maintenance into categories by function with only the most useful apps at your disposal. Popping into Gmail to look up a project’s details doesn’t take as long as crafting correspondence on behalf of the CEO. So it makes sense to apply mini strategies according to what you’re specifically doing in your inbox.
Eliminate time spent following up with Boomerang, a gmail plugin that allows you to schedule emails to return to you if the recipient doesn’t reply. No need to have a ‘Follow up with’ task list and dig up the old email.