Event Planning Series Part 6: Audio Visual Do’s & Don’ts
Planning the audio/visual (A/V) components of an event is kind of like ordering roofing materials when building a house: it’s not all that exciting …
Read the Full OfficeNinjas Event Planning Series: Experiential Events | Digital Tool Belt | Venue Checklist | F&B Planning | Photography & Photo Booths | Audio Visual | Event Design | Live Music | Corporate Gift-Giving
Planning the audio/visual (A/V) components of an event is kind of like ordering roofing materials when building a house: it’s not all that exciting (you’d rather be browsing paint swatches or shopping for furniture). However, it’s super important. Just like a shoddy roof can destroy a house, bad A/V (dead microphones, frozen slideshows, stark lighting) can kill the energy of your event. In the beginning, OfficeNinjas HQ had its fair share of technical difficulties, which is why we partnered with the team at Impact Lighting|Audio|Visual for events—like Admin Bash and our upcoming Homecoming Event. Founded by two professional lighting designers who’ve been working together for decades, Impact provides A/V support and lighting design for events ranging from corporate events and conferences to holiday parties. They think of EVERY last detail, and they’ve also helped us appreciate the artistry that goes into a well-designed event. Maybe A/V planning is more fun than browsing paint swatches after all. We know we got lucky with Impact; not all companies worked to bring our vision to life with excellent project management like this team did. To help you achieve similar A/V success at all your future events, we worked with Impact to come up with some event A/V do’s and don’ts.Trusting your vendors to do a great job and communicating along the way is a big part of the success of an event, so take the time build solid relationships BEFORE you need them. That way, when an issue comes up, you’ll know who to call and will feel comfortable doing so.