Ninjas aren’t shy about giving feedback. That’s one of the things that make them awesome. We especially love it when the feedback is sometime along the lines of “This is awesome!” and “More, please!”
Since we launched the Admingling Event Series, our super-chill after-work networking meet-ups, the response has been incredible: OfficeNinjas HQ has received event requests from Ninjas in over 55 cities nationwide!
From this, we realized a couple things:
- We’ve struck a chord. Sure, online discussions and resources are valuable, but there’s nothing like IRL facetime with your peers.
- If we wanted to bring the Admingling experience to Ninjas all over the country, our small (but mighty!) team was going to need some backup.
Admingling is a great forum to share ideas and solutions—for a problem that may take one Ninja days to solve, another Ninja may already have a great fix. It is a catalyst for support. – Ruthanna S, San Francisco Attendee
Luckily, we had a few stellar Ninjas in the bullpen—folks we’ve met over the past couple years who not only possess first-class leadership and organizational skills, but also GET what OfficeNinjas is all about. (BIG shout-outs to Crystal L. and Carlo I.!) We worked with them to create a plan for scaling the event series through local, member-run events. The idea was to take everything you love about our events—fun (non-corny) icebreakers, interesting discussion topics, offbeat venues, delicious food and drinks—and create an event model that could be implemented nationally and customized in collaboration with local organizers according to each city’s needs, interests, and personality.
Our beta events in San Francisco, Silicon Valley, Dallas, New York City, and Austin were a hit. The Event Organizers knocked it out of the park, and we realized (once again!) that with the right Ninjas in charge, anything is possible.
Ninjas, we need YOU to take Admingling to the next level. Apply to be an Event Organizer today!
Want the low-down? Check out the handy FAQ below, and feel free to leave any additional questions in the comments section. We can’t wait to meet and learn from all the Event Organizers in our community! Are you one of them?
My favorite part of leading Admingling was seeing how much fun, synergy and all that we have in common. I enjoyed putting faces to names, meeting new people but also the sense of feeling like we have all met before because of our similarities. I love knowing that there is a network out there waiting to be tapped into and I feel like my job as an EA will only get better because of the resources and people that OfficeNinjas provides. – Bobbi-Anne L, Event Organizer in NYC
Frequently Asked Questions
What’s the purpose of Admingling?
A professional network is a great source for new opportunities, advice, mentorship, information sharing, and resources. Admingling events bring Office Ninjas together so that they can talk shop and make connections, all in a relaxed, no-pressure environment.
As the program grows, we’ll provide national discussion themes (think “increasing productivity” or “workplace wellness”) and collect meeting highlights from each city. Our goal is to then distribute our findings so that Ninjas across the country can learn from the larger discussion.
Admingling was so much fun! It was wrapped up in a nice little package … the food, laughter, networking and open forum—all covered in two short hours. I went in knowing no-one and came out feeling like I had known these Ninjas forever. It’s nice to know what’s going on outside the four walls we’re in everyday. Connecting with other admins is priceless in so many ways! – Dana L, Dallas Attendee
What are the responsibilities of an Admingling Event Organizer?
The OfficeNinjas “Unit” in each city is co-led by two Admingling Event Organizers. With the support of OfficeNinjas HQ, the Event Organizers serve as the primary organizers for the event. They are responsible for:
- Serving as the main point of contact for OfficeNinjas HQ
- Creating the agenda, ice-breaker activity, and topics of discussion
- Securing a sponsored venue. (Creative and non-traditional venues tend to provide inspiration and facilitate collaboration!)
- Finding catering and photography sponsors
- Sourcing and managing the photographer, ensuring they capture all images on the provided shot list
- Sharing the event with the local admin community
- Picking up event supplies, like signage
- Taking notes during the event and completing a post-event evaluation report
- Participating in a post-event call with OfficeNinjas HQ
How many Event Organizers are there per city?
We require a minimum of two Event Organizers. This arrangement keeps the workload manageable and ensures coverage in case of emergencies or urgent work-related matters.
All new Event Organizers will be assigned a “buddy.” A buddy is someone with Admingling experience (an OfficeNinjas staff member or experienced Event Organizer from another Unit). Additionally, the OfficeNinjas HQ Events Manager will attend all inaugural events to provide support and guidance.
How often are events?
Events are held on a quarterly basis. However, by submitting an application, you are only committing to host one event. This will allow you to get a sense of what being an Event Organizer entails before committing to future events.
What is the time commitment?
Most Event Organizers spend on average 3-5 hours a week for a few months preparing for the event and reaching out to the local community. Event Organizers tend to spend the most time on inaugural events, with subsequent events being less time-consuming.
What are some qualities you look for in an Event Organizer?
You are a model Office Ninja. Organizational skills, attention to detail, resourcefulness—you have everything a Ninja needs to run an office efficiently. These skills are remarkably transferrable to event planning!
You have time. And you’re willing to invest it in the OfficeNinjas community. OfficeNinjas HQ will provide guidance and support, but we need Event Organizers who can realistically commit 2-4 hours a week to organizing and promoting their event.
You are community-oriented. We want Event Organizers to benefit from Admingling Events, but a leadership position should not be confused with an opportunity for self-promotion. The best Event Organizers will possess a strong desire to celebrate and elevate the admin profession.
You are a leader and a connector. Event Organizers will need to feel comfortable with commanding the attention of a room and speaking in front of 10-50 people at a time. Additionally, we’re looking for Ninjas who have connections to other career admins and will encourage them to attend the event.
So excited to be a part of this group of phenomenal Office Ninjas supporting each other!! It’s a tremendous resource (and a lot of fun) for any executive assistant, office manager, or admin. Thanks for creating this group and making us admins—who often feel alone or on an island—feel valued and supported. – Mindy S, Austin Attendee
Do I need to be an “Office Ninja” in order to apply?
Yes, the Admingling Event Series is designed for Ninjas, by Ninjas. Who else knows the intricacies of the role, but the Ninjas themselves? If you’re a service provider/vendor and are interested in participating as a sponsor, please contact [email protected] for more info.
What sort of resources and support does OfficeNinjas HQ provide?
The online resources for Event Organizers includes:
- A shared Google Folder containing brand assets, email templates, and sample marketing materials (aka our Event Binder)
- The OfficeNinjas Admingling handbook, which provides detailed guidelines and learnings from Event Organizers in other Units
- A list of recommended vendors that have sponsored past OfficeNinjas events
- A dedicated message board for Event Organizers is currently in the works!
Additionally, OfficeNinjas HQ will ship you an event kit that includes name badges, OfficeNinjas stickers, t-shirts, and other marketing materials.
Is there a fee to attend an event?
Each Unit’s inaugural event is free. Subsequent Admingling events will have a small admission fee (no more than $15) to help cover basic event expenses, including insurance, signage, travel, swag, etc.
If I apply, how long until I hear from you?
We review applications once a month, so expect a response within a few weeks. If your application seems like a good fit, we will set up a call to learn more about you and your vision for Admingling in your city!
We can’t wait to meet and learn from all the Event Organizers in our community! Are you one of them? Apply to be an Event Organizer today!